$4.25M

Total Revenue Realized

$3.98M

Total Executed Expenses

+6.8%

Net Reserve Surplus

100%

Reconciled Accounts

Revenue & Expense Comparisons

Revenue to Budget Comparison

Horseshoe Bend Parks & Recreation: Follow the Records

2025 Financial Records, Pro-Shop Transactions, Payroll, Vendor Documentation & City Council Records

This document collection is being published so Horseshoe Bend residents can review the underlying records for themselves.

The packet brings together City financial reports, budget documents, FOIA materials, invoices, payment records, payroll records, Secretary of State records, City Council minutes and meeting materials, check registers, Bill Pay records, and Turkey Mountain Golf Course Pro-Shop reports. Rather than viewing any one transaction in isolation, the sections are organized so readers can follow the paper trail from the City’s approved budget, through expenditures and payments, and then into the supporting records.

Some sections contain original or reproduced government/business records. Other sections contain narrative analysis prepared to organize or interpret those records. That distinction matters. Where a narrative raises a concern, question, legal theory, or allegation, readers should distinguish that commentary from what the underlying document itself establishes.

Why these records are being published

Municipal finance can be difficult to follow when the relevant information is spread across monthly financial statements, different accounting codes, invoices, payroll records, meeting minutes and separate software systems.

This collection is intended to put those records in one place and make the sequence easier to understand.

The central questions raised by the packet concern how Parks & Recreation money was budgeted, received, classified and spent during 2025; how the Pro-Shop inventory and concessions accounts developed during the year; what the City Council authorized; what payments were made; and what supporting documentation exists for those transactions.

For example, the narrative accompanying the revenue reports describes changes in revenue categories during 2025, including the Amenity Fee, MRID-related deposits and Golf Course Fees. The expenditure analysis separately tracks the Pro-Shop Inventory and Pro-Shop Concessions accounts and compares their activity with the amounts shown in the budget.

The later sections then move from the accounting reports to the underlying transaction records: invoices, payroll, business-registration information, addresses associated with Sam Maintenance LLC, the April 28, 2025 City Council meeting, the Parks & Recreation check register, the City-wide Bill Pay roster, and Pro-Shop software reports.

In other words, start with the budget, follow the expenditures, then follow the documentation.

DOCUMENT INDEX & READING GUIDE

SECTION 1 — 2025 REVENUES WITH COMPARISON TO BUDGET

Files: Section 1, Section 1-A and Section 1-B

This is the best starting point for understanding where Parks & Recreation revenue was supposed to come from and what the City's monthly reports ultimately showed.

Section 1 contains the January 2025 YTD Revenue with Comparison to Budget report. Section 1-A expands that collection through the remaining monthly 2025 reports.

Section 1-B is the narrative companion. It explains how the author of the packet interprets changes appearing in the monthly revenue reports, including the appearance of revenue categories involving the Amenity Fee, MRID-related funds and Golf Course Fees.

What to look for: Compare what was originally budgeted with the revenue categories and amounts appearing as the year progressed.

SECTION 2 — 2025 EXPENDITURES WITH COMPARISON TO BUDGET

Files: Section 2 and Section 2-A

Now move to the other side of the ledger: where the money was spent.

Section 2 contains the City's monthly YTD expenditure reports for Parks & Recreation.

Section 2-A provides the accompanying analysis, with particular attention to the accounting lines identified as 10-811-204 — Golf Pro Shop Inventory and 10-811-205 — Golf Pro Shop Concessions. The narrative tracks when activity appears in those accounts and compares reported expenditures against the budget figures shown in the City's records.

What to look for: When did spending begin? Which accounting codes were used? How did year-to-date expenditures change from month to month?

SECTION 3 — 2025 PARKS & RECREATION BUDGET COMPARISON

This section steps back from individual monthly reports and looks at the 12-month Parks & Recreation budget comparison.

The accompanying narrative focuses particularly on Pro-Shop revenue and whether the financial reports provide enough segregation to readily distinguish Pro-Shop receipts from other Parks & Recreation revenue sources. Those are conclusions and questions raised by the packet's author and should be evaluated against the underlying City records.

What to look for: Compare annual budget figures with actual revenue and expenditures and note how individual revenue and expense categories are presented.

SECTION 4 — 2025 FOIA REQUEST

This section contains the Freedom of Information Act request and related materials used in assembling portions of the documentation presented in the later sections.

Why it matters: This helps readers distinguish records requested from the City from later analysis prepared from those records.

SECTION 5 — SAM MAINTENANCE LLC: INVOICES & PAYMENTS

Files: Section 5 and Section 5-A

This section shifts from broad financial reporting to specific transactions.

Section 5 compiles records and analysis concerning payments associated with Sam Maintenance LLC and Pro-Shop merchandise, including discussion of the timing of an invoice and the April 28, 2025 City Council action concerning the Pro-Shop budget. The narrative raises questions about that chronology; those questions should be considered alongside the invoices and Council records themselves.

Section 5-A contains additional supporting invoices and receipts, including documentation relating to purchases and reimbursements.

What to look for: Vendor, invoice date, purchase date, payment date, accounting code, purchaser and supporting receipt.

SECTION 6 — DANIEL TAYLOR: 2025 PAYROLL INFORMATION

Files: Section 6 and Section 6-A

This section examines Daniel Taylor's City employment and payroll documentation.

The narrative identifies records including an employee roster, payroll-change documentation, timesheets, payroll records and a W-2, and discusses Taylor's listed Parks & Recreation position and employment dates.

Section 6-A contains supporting payroll records, including paycheck and earnings/deduction documentation.

What to look for: Dates of employment, position/title, hours, pay, signatures, benefits and how the employment timeline corresponds with vendor or reimbursement transactions elsewhere in the packet.

SECTION 7 — SAM MAINTENANCE LLC: ARKANSAS SECRETARY OF STATE RECORDS

This section contains documentation concerning Sam Maintenance LLC's Arkansas Secretary of State registration.

It provides a business-record reference point for evaluating the vendor information appearing in the invoices and City payment records.

SECTIONS 8 & 9 — ADDRESSES ASSOCIATED WITH SAM MAINTENANCE LLC

These two sections examine address information connected in the packet to Sam Maintenance LLC.

Section 8 focuses on 401 W. Church Street, Horseshoe Bend, while Section 9 focuses on P.O. Box 391, Melbourne and records the packet associates with that mailing address.

The narratives in these sections go beyond simply reproducing address records and make conclusions or allegations concerning the vendor's business activity. Readers should treat those conclusions as the author's analysis—not as findings established merely by an address search—and review the underlying records accordingly.

What to look for: What information appears in the actual registration and address records, and what conclusions are subsequently drawn from it.

SECTIONS 10 & 11 — APRIL 28, 2025 CITY COUNCIL MEETING

These sections provide important chronological context.

Section 10 contains materials concerning the April 28, 2025 City Council meeting and the Pro-Shop budget increase. According to the meeting summary included in the packet, the Council considered increasing the Pro-Shop budget from $4,000 to $15,000, with an itemized list required before purchases; the summary states the motion passed unanimously by roll-call vote.

Section 11 contains the partial transcript relating to that April 28 meeting.

These records should be read together with Sections 2 and 5.

What to look for: What was requested, what the Council actually authorized, what conditions were included, and how the dates compare with invoices and subsequent payments.

SECTION 12 — COMPLETE 2025 PARKS & RECREATION CHECK REGISTER

This is one of the most useful source documents for following the money.

The section contains the 2025 Parks & Recreation check register, showing deposits and payments throughout the year. The packet specifically highlights transactions the compiler believes relate to Sam Maintenance LLC, Daniel Taylor, concessions reimbursements and other expenditures examined elsewhere in the collection.

What to look for: Check number, date, payee, amount, deposit, account activity and running balance. Then compare those entries with the invoices and payroll documentation.

SECTION 13 — 2025 CITY OF HORSESHOE BEND BILL PAY ROSTER

Files: Section 13 and Section 13-A

This section broadens the review beyond the Parks & Recreation check register.

The introductory page describes the document as the City's complete 2025 Bill Pay Roster, with payments from City departments presented together. It notes that Fund 10 corresponds to Parks & Recreation and highlights transactions selected by the packet's compiler for comparison with the other records.

Section 13-A continues the underlying Bill Pay documentation.

What to look for: Match individual payments against Sections 5, 6 and 12. This provides another accounting trail for checking dates, vendors, descriptions and amounts.

SECTION 14 — TURKEY MOUNTAIN GOLF COURSE PRO-SHOP SOFTWARE REPORTS

The final section turns to the Pro-Shop's own reporting system.

It contains Turkey Mountain Golf Course GL Summary reports for January–July 2025 and Sales by Department reports for February–August 2025. The reports break activity into categories such as cart fees, food and beverage, golf-course revenue, green fees, memberships, merchandise, sales tax and payment methods.

What to look for: Compare what the Pro-Shop software reports as sales and receipts with what appears in the City's Parks & Recreation revenue reports, check register and Bill Pay/accounting records.

THE EASIEST WAY TO READ THIS COLLECTION

Readers do not have to be accountants to follow these records. Think of the collection as one continuous paper trail:

Budget → Revenue → Expenditures → Council Authorization → Invoice → Payment → Payroll/Vendor Records → Check Register → City Bill Pay → Pro-Shop Sales Reports

That sequence is the purpose of the index.

A transaction that raises a question in one document can often be checked against another. An expenditure appearing in the monthly financial report may have a corresponding invoice. That invoice may correspond with a check-register entry. The payment may also appear in Bill Pay. A Pro-Shop transaction may then be compared with the Pro-Shop's own software reports.

That is considerably more informative than relying on any single spreadsheet, invoice, meeting statement or narrative.

Read the Records. Follow the Dates. Follow the Money.

HSB Forward is publishing these materials so residents can examine the documentation directly.

The records should be read in context and together. A highlighted transaction is not, standing alone, proof of wrongdoing. Likewise, a question or legal conclusion written into one of the narrative sections is not the same thing as an official finding by a court, auditor, law-enforcement agency or other governmental authority.

What the documents can do is allow readers to ask specific, document-based questions:

What was budgeted? What was authorized? What was actually received or spent? Who was paid? What documentation supported the payment? When did each event occur? And do the different City records reconcile with one another?

Those are questions the documents themselves can help answer.

HSB FORWARD — Documents. Transparency. Accountability. An informed community.

Expense to Budget Comparison

Operating expenses totaled $3.98M against an allocated $4.05M spending ceiling. Key savings were achieved through delayed capital equipment acquisitions and lower seasonal road maintenance expenses.

Discrepancies & Reconciliations

The 2025 independent financial review flagged two line-item discrepancies between departmental expense reporting and primary treasury disbursements. Both items were thoroughly audited and resolved.

Adjustments included a $14,200 timing delay on park improvement contractor payouts and a $3,850 double-entry correction for municipal software licensing fees.

Access the complete, unabridged 84-page official public financial statements including itemized ledgers, departmental audit notes, and variance schedules.